March 20, 2024

1  

Approval of agenda and minutes from previous meeting

Motion for the approval of the agenda

Moved by  Les seconded by TJ

Approved

Motion for the approval of the minutes from previous meeting for February 21, 2024

Moved  by Les , seconded by TJ

Approved

2 

COs report

• A cadet was wandering the halls  in the school in the out of bounds zone on a training night, this was captured on the school’s cameras. Items were found to be missing from classrooms. Disciplinary action has been taken including a letter of apology sent to the school by the cadet and the squadron. 

There will be an email sent from the school with a list of the missing items and the cost to replace. 

Motion to reimburse the school for $317 for the missing items. Moved by TJ and seconded by Les.

• ACR confirmed for Saturday and Sunday June 1 and 2. A Reviewing Officer will be required. 

Long service medals have been ordered. 

Action: TJ to contact an RO. 

Action: Joey will need a list of the trophies by the beginning of May. 

• Storage will not be ready to be consolidated by the beginning of April. The band instruments could be donated to other squadrons. 

Motion to authorize the military personnel to dispose of the excess materials in storage at their discretion. 

Moved by TJ, seconded by Haider

Approved

• Pins for perfect attendance will need to be ordered through the league. 

Action: Cpt Lee to follow up with Admin to get a list of cadets with (near) perfect attendance. 

3 

Old business : 

Community Engagement Day: April

• No issue with sharing the Tip Tap pay with 75th Squadron
• Need to ensure the financials are correct

Motion to purchase a cardboard cutout with flagpoles for Tip Tap Pay (estimated $200), plus $100 for the branding maximum of $400; 

Moved byTJ, seconded by Joey

Approved

Tax Receipts: 

• Process to issue official tax receipts is on the CRA website
• Will need the charitable organization number
• Lynn will provide TJ and Joey a copy
• Each receipt will need to be numbered 
• The date of the donation will be on the receipt
• Need to follow up on the Walk-a-thon and the GCWCC donations

Mess Dinner:

• We will pursue the Legion.

Silent action: 

• Need to purchase software ($60) to tie into the e-commerce system
• Callum would send pictures
• Joey can post on the website
• Display

Motion to approve the purchase of $60 for the purchase of the software to enable the silent auction:

Moved by Haider; seconded by Les

Approved

Coffee: 

• Action: 

Pamela will follow up to see if Callum can do the pick up. Pamela will help with the distribution; 

Joey needs to enable the website and Pamela will send the text for the announcement. 

• Training of SSC members will be provided on April 10th from 6:30 to 8:00. 

4 

New business 

Carol Ann has stepped down from her position on the SSC. We thank her for her years of service and dedication to 211 Squadron. 

Action TJ to fill out the CPQVO 122 departure form.

5 

Chair’s report

Kiwanis would like some support for their events. 

8 

League report

Captain Lebelle has the information for the national and provincial bursaries. This will be shared with cadets tonight. 

The application has to be completed by April 1st. 

ACL Newsletter should be distributed to SSC members. 

Action: TJ to forward newsletter

Air Cadet Service Medal will be replaced by a bilingual metal similar to that of the Navy League.

9 

Treasurer’s Report 

Review of the financial statement for February. 

The cheque for the league fees has been cashed ($5040 on March 5th). 

Our balance will be $10K after the expenses for the rent and other items have been covered. 

10 

Review new actions and update action list 

See action items.

11

Next meeting April 24

Action item 

Owner 

Status 

Date assigned 

SSC to book the Howard Darwin arena on Merivale Rd. and order chairs. 200 chairs will be required. Refreshments will be required. Joey will look after the trophies. Lunch will be provided on the day of the parade. 

TJ

Arena is available on Saturday and Sunday $660 including insurance.

Feb 21/24

Credit card: Joey to contact Lynn for more details

Joey

Complete

Feb 21/24

Tip Tap pay: Joey to look into some of the details and we may call a virtual meeting to seek approval to leverage 75 Squadron’s rental in April. 

Joey

Ongoing

Feb 21/24

Pamela, Callum, Carol Ann and TJ to explore locations for Mess Dinner; pursuing options with the Legion

Pamela, Callum, TJ

Ongoing

Jan 21/24

Looking at options for the silent auction of items donated by Callum and MEC. 

Callum/

Joey

Ongoing

Dec 20/23

Add registration for Mess Dinner – payment of $10

(Needs confirmation of date and location)

Joey

Ongoing

Dec 20/23

Reinstate the coffee fundraiser for delivery on the 24th of April ; Announced on March 20th 

Callum ? 

Ongoing

Dec 20/23

Lynn to provide dates for online training for SSC members; April 10th 

Lynn

Complete

Dec 20/23

Follow up with 211 Alumni to see if anyone may be interested in joining the Kiwanis.

TJ

Complete

Nov 14/23

ACC9 2022-2023 to be sent to regional coordinator and Cc Advisor by Joey

Joey

Complete

Nov 14/23

Follow up on funds coming in through GCWCC

TJ

Ongoing

Nov 14/23

Follow up on storage

Squadron is working on consolidating the storage. New target to finish by beginning of May.

Need to dispose of musical instruments. 

TJ

Ongoing

Sept 16/23

TJ will create a schedule for the Bingo volunteers

- SSC members to indicate when they will be unable to be included in rotation; Callum available as of November, Pamela unavailable after long weekend in May.

New schedule will be out March 21st. TJ will send out the list looking for volunteers. 

TJ

Ongoing

Oct 18/23

Explore https://www.tuckgear.ca/ for sales of Squadron-branded items

Pamela

Ongoing

Feb 21/23

Looking for the donation of gift cards through community partners ( e.g. Boston Pizza)

All

Ongoing

Oct 18/23

Scott to look into purchasing pens to give away at Community Engagement Days

(Will need logo)

Scott

Ongoing

Oct 18/23