February 21, 2024

1  

Approval of agenda and minutes from previous meeting

Motion for the approval of the agenda

Moved by Carol Ann, seconded by Callum

Approved

Motion for the approval of the minutes from previous meeting for January 24, 2024

Moved by TJ, seconded by Joey

Approved

2 

COs report

Annual Ceremonial Review

ACR will be the 1st weekend in June. Possibility of practise on Saturday and parade on the 9th. 

Cpt. Lee has contacted the Regional Cadet Support Unit for the availability of a Reviewing Officer. 

Action: SSC to book the Howard Darwin arena on Merivale Rd. and order chairs. 200 chairs will be required. Refreshments will be required. Joey will look after the trophies. Lunch will be provided on the day of the parade. 

Summer Camp

March 18th Staff Cadet deadline for applications for summer camp.

We will have more information on the summer programs by the end of February. 

Activities 

First Aid last week

Regional winter FTX next weekend at Otter Lake in Quebec.

FTX Last weekend of April. SSC members would be invited to attend the dinner on the Saturday. Cpt. Labelle will present the proposal for meals etc. 

Marksmanship Competition March 9th. There will be a marksmanship day for the cadets that are not part of the team.

3 

Old business : 

Mess dinner: Callum has attempted to contact the Westboro Legion and All Saints Church, who referred us to the Legion. 

Masonic Hall: $850 for the rental of the hall, 6 foot tables but we would have to bring in our own catering

Nepean High School: $22/hr for room rental

Carol Ann will look at St. Stephen Presbyterian Church. 

Non-military functions at not being hosted in the Mess

Salla San Marco would be roughly $5 500 (assuming no hall rental), not including tip and 

Budget : approx $35/person; $200 for hall rental; 20% gratuity; taxes 

Kiwanis will cover expenses for which there are receipts. 

Motion that we fund the mess dinner for $5000

Moved by Joey and seconded by Juan Emanuel 

Approved

Looking at options for the silent auction of items donated by Callum and MEC. 

Costs for the online module through the ecommerce system $60/year. 

Motion that we approve the cost $60 to implement online model for auction

Moved by TJ, seconded by Carol Ann

Approved

Follow up with other squadrons to see if they may be interested in sharing the costs

75 Squadron has rented Tip Tap Pay for April. TJ will reach out to explore options of sharing with them.

Need to think through our accountability if we share with another squadron; how the money will be transferred (set up fee for 2nd squadron), the branding for the squadron.

Action: Joey to look into some of the details re: Tip Tap pay and we may call a virtual meeting to seek approval to leverage 75 Squadron’s rental in April. 

4 

New business 

Callum will join TJ for Bingo on March 4th. When the new schedule comes out TJ will look potential volunteers in the eye and make them squirm until they acquiesce. 

5 

Chair’s report

Volunteers for the WO Boards: WO 1 Joey, and WO 2 Pamela 

8 

League report

Announced at the Town Hall, squadrons from CPQVO are now allowed to obtain a credit card with a maximum limit of $5000.

Action: Joey to contact Lynn for more information  

9 

Treasurer’s Report 

Review of the financial statement for January. 

Outstanding payments: 

$5000 for League fees; $1500 Dyson and the school rental. Cpt Lee has submitted the receipts. 

10 

Review new actions and update action list 

New items: Explore options to look at alternative locations for parade nights that might include storage. 

Action list updated

11

Next meeting March 20

Action item 

Owner 

Status 

Date assigned 

SSC to book the Howard Darwin arena on Merivale Rd. and order chairs. 200 chairs will be required. Refreshments will be required. Joey will look after the trophies. Lunch will be provided on the day of the parade. 

TJ

Feb 21/24

Credit card: Joey to contact Lynn for more details

Joey

Feb 21/24

Tip Tap pay: Joey to look into some of the details and we may call a virtual meeting to seek approval to leverage 75 Squadron’s rental in April. 

Joey

Feb 21/24

Pamela, Callum, Carol Ann and TJ to explore locations for Mess Dinner

Pamela, Callum, TJ

Ongoing

Jan 21/24

Looking at options for the silent auction of items donated by Callum and MEC. 

Callum/

Joey

Ongoing

Dec 20/23

Add registration for Mess Dinner – payment of $10

(Needs confirmation of date and location)

Joey

Ongoing

Dec 20/23

Reinstate the coffee fundraiser for delivery on the 24th of April ; Announced on March 20th 

Carol Ann 

Ongoing

Dec 20/23

Lynn to provide dates for online training for SSC members

Lynn

Ongoing

Dec 20/23

Follow up with 211 Alumni to see if anyone may be interested in joining the Kiwanis.

TJ

Ongoing

Nov 14/23

ACC9 2022-2023 to be sent to regional coordinator and Cc Advisor by Joey

WIll be completed this week.

Joey

Nov 14/23

Follow up on funds coming in through GCWCC

TJ

Ongoing

Nov 14/23

Follow up on storage

Squadron is working on consolidating the storage. Target to finish by beginning of April.

TJ

Ongoing

Sept 16/23

TJ will create a schedule for the Bingo volunteers

- SSC members to indicate when they will be unable to be included in rotation; Callum available as of November, Pamela unavailable after long weekend in May.

TJ

Ongoing

Oct 18/23

Explore https://www.tuckgear.ca/ for sales of Squadron-branded items

Pamela

Ongoing

Feb 21/23

Looking for the donation of gift cards through community partners ( e.g. Boston Pizza)

All

Ongoing

Oct 18/23

Scott to look into purchasing pens to give away at Community Engagement Days

(Will need logo)

Scott

Ongoing

Oct 18/23